*

Requests cannot be submitted over the phone or by e-mail.
Documents can be requested in the following ways:

• Use of Automated Certification Machine(only for Registration Certificate, Certificate of Expected Completion,Transcript of Academic Record(Japanese), and Student Discount Certificate)
• In person at School Affairs Section
• Regular mail
• Fax (only in cases where requested documents will be picked up in person at School Affairs Section)

Requests Via Regular Mail

Send the following to the address listed below.

(1) "Request for Documents" form (Regular Mail version)
(2) Self-addressed stamped envelope
(3)Copy of Student ID Card (For those who have graduated, a copy of government-issued identification will suffice.)

"Note"
When sending in a request from outside Japan, enclose an International Reply Coupon.

Download "Request for Documents"(Regular Mail version) xls pdf  

"Address"

ZIP code 277-8561
5-1-5 Kashiwa-no-ha
Kashiwa-shi, Chiba-ken
Office of the Registrar
Graduate School of Frontier Sciences
The University of Tokyo 

"In case of difficulty downloading the form"

Please send a sheet of paper with the following information:

Name [include romaji (phonetic) spelling]
Date of Birth
Date of Matriculation / Enrollment (Month and Year)
Date of (Expected) Graduation / Date of Withdrawal (Month and Year)
Department
Program(Master's, PhD)
Student Identification Number
Address (Be sure to include postal code and apartment name, if applicable.)
Daytime Telephone Number
E-mail Address
Type of document being requested (Transcript, Certificate of Graduation,Registration Certificate)
Language (Japanese, English)
Number of copies requested
Sealed or not sealed (Documents will be sealed only if requested.)
Reason for request
Where to send requested documents

Requests Via Fax

Requests In Person

When requesting documents in person at School Affairs Section, look for, complete, and submit the "Request for Documents" form.

"Days" Monday - Friday (excludes Saturdays, Sundays, national holidays, year-end and New Year holidays, and summer holidays)

"Hours" 9 AM - 5 PM

"Location" Office of the Registrar, Graduate School of Frontier Sciences (First Floor, Transdisciplinary Sciences Building)

"Directions"　http://www.u-tokyo.ac.jp/campusmap/map03_02_j.html

Items to Bring When Picking Up Documents at School Affairs Section

Self---Student ID Card or official identification
Proxy---official identification and proxy letter (no specific format, signature/seal of requestor necessary)

Processing Time

Japanese---Documents are ready 2 days after requests are received (excluding Saturdays, Sundays, and holidays).
English---Documents are ready 7-10 days after requests are received (excluding Saturdays, Sundays, and holidays). (The above times apply when requests are received in person at School Affairs Section.)

*Requests via regular mail will require additional processing time, so allow plenty of time for processing.