Leave of Absence, Withdrawal, Readmission, etc.

1.Leave of Absence

Students requesting a leave of absence should complete “Request for Leave of Absence,” obtain approval in the form of seals/signatures from their supervisor and department head, and submit the form at least one month in advance of the date the leave of absence commences to Student Affairs Section, the Graduate School of Frontier Sciences.
Requests for a leave of absence will not be processed if they are incomplete or if there is unpaid tuition.

"Request for Leave of Absence" word pdf

Leaves of absence can be taken for the following periods:

The five periods below are applicable for leave of absence. In principle, the 1st day of the month is the beginning of leave; the last day of the month is the end of any leave of absence. Regardless of the class term in the year, these periods are applied for the absence of your leave. Students are permitted to take it up to one year for any single request for leave of absence. The periods longer than one period may be applied for the leave of absence as well (1. from April 1 to March 31 of following year. 2. from April 1 to September 30. 3. from October 1 to March 31 of following year). Consult Student Affairs Section before application.
   (1) April 1 - May 31                    (2) June 1 - August 31             (3) Sept. 1 – November 30
   (4) December 1 – January 31     (5) February 1 – March 31
Master's students can take a maximum of 2 years, and doctoral students can take a maximum of 3 years. Leaves of absence will not count toward the enrollment limit.

2.Withdrawal

Students who would like to withdraw should complete "Request for Withdrawal" (“Request for Withdrawal with Satisfaction of Credit and Enrollment Requirements” for PhD students wishing to withdraw with satisfaction of credit and enrollment requirements), obtain approval in the form of seals/signatures from their supervisor and department head, and submit the form at least one month in advance of the date of withdrawal to the Student Affairs Section.
Request for withdrawal will not be processed if they are incomplete or if there is unpaid tuition.

"Request for Withdrawal" word pdf

“Request for Withdrawal with Satisfaction of Credit and Enrollment Requirements” word pdf

3.Readmission

Students requesting to be readmitted should complete “Request for Resumption of Studies”, obtain approval in the form of seals/signatures from their supervisor and department head, and submit the form at least one month in advance of the date of readmission to the Student Affairs Section.

"Request for Resumption of Studies" word pdf

4.Tuition

  • Students are generally exempted from paying tuition during leaves of absence. However, please note that there are cases where this exemption is not granted, depending on the month in which the leave request is submitted.
  • Readmitted students are required to pay the tuition for the period from the month of readmission to the end of the current semester (the first semester: April 1 to September 30 or the second semester: October 1 to March 31 of following year) by the end of the month of readmission.
  • Tuition already paid shall not be refunded.

5.Student ID Card

Students whose Student ID Cards expired during their leave of absence should visit the Student Affairs Section to request a new card. Be sure to bring the expired card.

6.Period of Stay (for international students)

When you take a leave of absence from the university for more than 3 months, even before visa’s expiration date, your visa status expires. If you stay in Japan while you take a leave of absence for more than 3 months, you should change your visa status. Otherwise, you will be classified as an illegal resident.
When you return to the university, you should apply for the issuance of a certificate of eligibility before you enter Japan (or change the status of residence to “Student”).